Paperwork
One missed note can snowball.
A note that never gets finished, a referral that's late, a follow-up nobody made. Any one of them can turn into an unhappy patient or a denied claim.
Less paperwork. Better care.
The charting is done by the time the patient leaves.
Vitruviana drafts the visit note as you talk, so the writing is finished while the patient is still in the room. Your team reviews, signs, and moves on.
Clinician reviewedBuilt for high-acuity careSecure deploymentAudit-ready workflows
Dr. Vita Scribe
ListeningVisit note · drafting
SampleSubjective
Chest pain x3 days, worse on exertion, no radiation.
Objective
BP 138/86 · HR 92 · afebrile · lungs clear.
Assessment
WritingAtypical chest pain. Cardiac workup advised.
Note + referral letter draftedReady to review
The everyday squeeze
The problems in your clinic are all connected.
A late note, a missed follow-up, a short-staffed shift, a denied claim. They feed each other. Most tools fix one and leave the rest. Vitruviana helps your whole team stay on top of all of it.
The day-to-day
A short shift makes everything harder.
Coverage gaps, open charts, and a backlog of follow-ups pile up fast unless someone clearly owns the next step.
Keeping records
You shouldn't have to guess what happened.
When a question comes up later, your team needs a simple record of what was done, why, and who checked it.
What you get
One platform that already knows what the others know.
Dr. Vita Scribe writes the note. Operations OS keeps the day moving. Clinical Copilot catches what would otherwise slip. Because they run on the same record, your team is never working from a stale picture.
Writes your notes while you focus on the patient.
Dr. Vita Scribe
Listens during the visit and drafts the note, the referral letter, and the visit summary for you. You read it over, make any changes, and you're done.
- Browser-based, no-install recording
- Ambient recording like Heidi
- Doctor vs patient/patients speaker separation
- Urdu, Spanish, Arabic, Ukrainian, English
- SOAP default, custom templates, referrals
- Draft-only, clinician-reviewed
Shows what needs attention before it becomes a problem.
Operations OS
Puts the whole day on one screen: who's covered, which charts are still open, where patients are backing up, and what needs doing next.
- Charts still waiting to be finished
- Gaps in the schedule and coverage
- Patients at risk of falling through the cracks
- A clear to-do list, with an owner for each item
Makes sure nothing important slips through.
Clinical Copilot
Keeps an eye on the loose ends: notes that aren't finished, follow-ups that haven't happened, and paperwork that's coming due, with a record of who handled what.
- Flags notes that still need finishing
- Tracks licenses and paperwork before they lapse
- Keeps follow-ups from being forgotten
- Keeps a clear record of every decision
See how it works, step by stepListen, write, review, action, and a record of all of it
Vitruviana does the typing and the chasing. Your team does the deciding, with the final say at every step and a clear trail of who approved what.
1
Listen
It quietly takes in the visit and what's happening across the practice.
2
Write it up
It turns all of that into clear notes, reminders, and a tidy to-do list.
3
Review
Your team takes a quick look, checks the drafts, and fixes anything that's off.
4
Action
Each task gets an owner, follow-ups go out, and loose ends get closed.
5
Audit Trail
Everything that was done and who approved it is kept on the record.
See the part of the day that's yours
Open the view that's built for your job.
A provider sees their notes. A manager sees the floor. An owner sees every location. Pick yours and click straight into a live demo with sample patients.
Provider's view
Dr. Vita Scribe
Note and referral letter drafted, ready for your quick review
Note ready to review
Doctor and patient kept separate
Referral letter
Your own template
Written for you
For Clinicians
Spend the visit with your patient, not your keyboard. The note is written for you.
- Listens during the visit and drafts the note
- Works right in the browser, nothing to install
- Writes notes and referral letters for you
- Tells the doctor's words from the patient's
- Handles several languages, you review the result
- You always read and approve before it counts
Manager's view
Operations OS
Open charts, coverage gaps, and due paperwork, all in one place
Today's to-do list
Coverage gap
Reviews to reply to
License due soon
Short on coverage
For Clinical Administrators
See what's slipping and hand the next step to the right person.
- One clear view of how the day is going
- Coverage, reviews, and follow-ups in one list
- Staffing, scheduling, and simple reports
- Keeps paperwork on track and on the record
- A daily to-do list your team can actually work
Owner's view
Clinical Copilot
Risks across every location, summarized with a clear record
Clear record
Money left on the table
Paperwork on track
How busy each site is
Every location at a glance
For Operations Leaders
Run a healthier practice. Fewer surprises, better results.
- See how every location is really doing
- Run all your sites the same proven way
- Get paid more by losing fewer claims
- Make decisions backed by real numbers
- Keep a clear record for any review
Browse every interactive demoFront desk, providers, managers, and owners — all with sample data
Intake queue
Ready
Front desk
Insurance captured
Consent reviewed
History summarized
Patient Intake
Capture patient details, insurance, and consent right the first time.
See DemoSOAP draft
Recording
Providers
Speaker labels
Urdu translation
Referral letter
Medical Scribe
Writes the note while you stay with the patient.
See DemoVisit workspace
Review
Providers
Knowns / unknowns
Orders shortlist
Patient summary
Clinician Cockpit
Everything about the visit, the tasks, and what's next, in one place.
See DemoOps board
Review
Office managers
Open charts
Coverage gaps
Compliance tasks
Operations Cockpit
Coverage, staffing, and patient flow for the whole day, on one screen.
See DemoQuality score
92%
Owners and leaders
BLS overdue
CLIA due soon
Audit trail ready
Operational Reviews
Quality, paperwork, reviews, and how the practice is doing, at a glance.
See DemoWhere it fits — by settingHospitals, urgent care, specialty clinics, compliance, and billing
Hospitals
Keep charts, staffing, and paperwork moving across busy teams, so the day doesn't get away from anyone.
Open chartsCoverage gapsDaily to-do list
Emergency and urgent care
Handle the busiest visits, get the notes done fast, and hand off cleanly to the next shift.
Serious casesBusy stretchesFollow-ups
Specialty clinics
Get notes and referral letters written for you, and keep every visit consistent with your way of doing things.
Visit notesReferral lettersYour own templates
Quality and compliance teams
See where notes or licenses are falling behind, and keep a clear record ready for any review.
Clear recordDue paperworkQuality checks
Billing and getting paid
Catch missing notes and weak claims early, so fewer claims get denied and less money slips away.
Finished notesStronger claimsFewer denials
Safe and in your control
Designed for secure healthcare environments.
A provider checks every note before it counts, each person sees only what their role allows, and every action is logged.
- A provider is always in charge
- Your data stays protected
- Works with your records system
- Everyone sees only what they should
- A clear record of everything
Compliance and deployment details
Designed for HIPAA/PHIPA-ready deployment. Final compliance posture depends on hosting, retention, subprocessors, contracts, and clinic operating policies. Public demos use sample data only.
Good questions
The things people ask us most.
Straight answers on safety, your records system, and getting started, before we ever talk.
See Vitruviana in a real clinical workflow.
Walk through a visit, generated note, operational alert, and compliance review path in one connected demo.